ISO 16175-2 PDF

The Doxis4 iECM suite is certified according to the international standard ISO ISO – what you need to know. Principles and functional requirements for records in electronic office environments. ISO provides internationally. ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital.

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The framework provides a streamlined, risk-based approach to the assessment of information management functionality in business systems.

Guidelines and functional requirements for digital records management systems. The standard assists agencies to: A business system is an automated system that creates, manages or stores information about an organisation’s activities.

Check out our FAQs. Use of the standard in the Australian Government We endorse the use of this standard by Australian Government agencies.

ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital environment. Functional requirements for information management in business systems ISO Part 3 provides an overview of the high level functional requirements for records that may be incorporated into a business system.

Nonetheless, the importance of non-records management functional requirements for records management systems is recognized through their inclusion is given in the high-level model for structure and overview of functional requirements.

Doxis4 accorded ISO certification | AIIM Buyers’ Guide

Guidelines and functional requirements for digital records management systems – sets out the functional requirements for software systems that are designed principally to manage records. The process of identifying ‘records’ entails identifying requirements for evidence of the business being conducted, and identifying the information in the business system needed to record this evidence.

Final text received or FDIS registered for formal approval. ISO provides internationally agreed principles and functional requirements for software used to create and manage digital information in office environments. The Business System Assessment Framework will assist with determining the appropriate functionality for your agency. A record in a business system may consist of dispersed elements in a database that, when drawn together for a 116175-2, provide evidence of a business activity.

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Business systems typically store large volumes of information that are frequently updated. The functional requirements will be influenced by whether records are managed within the business system or are managed externally by export to or integration with a dedicated records management system.

The experts of the certification authority confirm in the audit report that the Doxis4 product suite, when used appropriately, meets the requirements of the internationally applicable ISO norm for records management. Given the target audience of ISO International standard for records management.

We encourage software vendors to self-assess their products against this standard. Not all information in a business system will need to be kept.

The requirements are intended to:. ISO – what you need to know Principles and functional requirements for records in electronic 16157-2 environments ISO provides internationally agreed principles and functional requirements for software used to create and manage digital information in office environments.

Overview and statement of principles – sets out the fundamental principles for the management of records in a digital environment. The principles and functional requirements in the standard enable agencies to better manage their business information through:.

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ISO 16175: Part 3 – business systems

It does not seek to isi requirements for records 61175-2 in use and held within business systems. What is a business system? Skip to content Skip to primary navigation. Business izo differ from electronic document and records management systems EDRMS 1617-52 electronic records management systems ERMS in that their primary function is to facilitate business transactions.

The independent certification authority, Van Bussel Document Services, confirms this. These digital preservation considerations transcend the life of systems and are system independent; they need to be assessed in a specific migration and conversion plan at the tactical level. Getting the most from ISO The functional requirements set out in the standard are based on the minimum requirements for records functionality defined in the Australian and international standard for records managementAS ISO The functional requirements set out in the standard are based on the minimum requirements for records functionality defined in the Australian and international standard for records managementAS ISO The standard is divided into three parts.

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ISO “Information and documentation — Principles and functional requirements for records in electronic office environments” describes a total of requirements independent of function, industry and technology.

ISO – what you need to know – National Archives of Australia, Australian Government

This helps to maximize consistency across agencies in software used to create and manage digital information and records. This website uses cookies. The three modules of ICA-req are available for reference purposes. This covers, for example, the definition of processes, conditions under which information is captured and managed, retention and deletion rules, and the support of compliant work procedures.

Doxis4 accorded ISO 16175-2 certification

It analyzes software that is used primarily or exclusively for records management of documents. For example, data may be duplicated or the data may have been drawn together and kept elsewhere. Nor does it include requirements common to all software applications, such as performance, scalability and usability.

The standard assists agencies to:. Functional requirements are broken down into four categories, each representing a different records management concept. Proof sent to secretariat or FDIS ballot initiated: Getting the most from ISO Module 2 – Guidelines and functional requirements for records in digital records managements systems Getting the most from ISO Module 3 – Guidelines and functional requirements for records in business systems.

Doxis4 fulfills the nearly cross-industry requirements for documents subject to retention.